With the Indeed Apply integration you publish your vacancies to Indeed automatically and receive applications directly in Carerix — without manual work. Candidates apply quickly via Indeed Quick Apply, and every application comes into Carerix as a match, labelled with the source Indeed Apply.
How does it work?
The integration consists of three parts:
Vacancy synchronisation (Job Sync): Carerix automatically sends your published vacancies to Indeed.
Direct Apply: applications to those vacancies come into Carerix automatically as a candidate and a match.
Disposition Data Sync: Carerix sends status changes of Indeed applications back to Indeed, so Indeed can direct better candidates to your vacancies.
Benefits
Post vacancies to Indeed effortlessly.
Candidates apply quickly via Indeed Quick Apply.
Applications come in automatically as a match, labelled with the source Indeed Apply (the source value Indeed Apply is added to the Candidate.source and Match.source tables).
Anonymised disposition data improves the quality of your applicants.
The integration itself is free. Indeed applies its own pricing models for posting sponsored jobs.
Important to know
This is a generic integration that is the same for all customers; customisation is not possible.
The integration does not (yet) provide a solution for: automatically sponsoring vacancies, screener questions, and synchronising multiple labels/offices to different Indeed accounts.
One language per vacancy: per vacancy we send one publication (in one language) to Indeed. Indeed handles the translation on their platform.
Synchronisation: changes are not visible on Indeed immediately. Carerix sends all publications to Indeed four times a day and additionally synchronises changes to publications every hour.
Availability and activation
The Indeed Apply integration is activated once. Contact your Customer Success Manager to request the integration. They inform you about the one-time set-up and make sure the install button is unlocked in the Marketplace.
The integration is suitable for customers with a standard way of working and a website that meets a number of technical requirements (for example, every publication must contain a working vacancy URL — see below).
For administrators: activating via the Marketplace
The customer requests the integration and agrees to the one-time set-up.
Carerix adds your environment to the allowlist for the Marketplace feature.
The administrator opens the Marketplace, clicks Install on Indeed Apply and accepts the terms.
The administrator configures the Indeed settings in the Marketplace:
Medium(s) — usually “own website” (required)
Organisation name (required)
Feed source name (required) — you share this name with Indeed Support
Publication text blocks (required)
Custom headers
CV required (yes/no)
Motivation required (yes/no)
Please note: since Carerix version 5.386, the Indeed Apply settings are no longer in Medium, but exclusively in the Marketplace.
How your vacancy gets onto Indeed
As soon as the integration is active, Carerix automatically sends your published vacancies.
Recruitment agencies: your vacancies appear in the Indeed Employer Dashboard. There you decide yourself whether to publish a vacancy as a sponsored job (a paid service from Indeed).
Corporate employers: vacancies are placed on Indeed directly (free of charge).
The vacancy must meet Indeed's criteria
Indeed only accepts a publication if:
the publication contains a working vacancy link;
the vacancy has a country filled in the address;
the vacancy has a postal code and city;
the person responsible for the publication has a valid email address;
the start date is today or in the past;
the end date is empty or in the future;
the status is not “stopped”;
the publication is not archived;
the publication text is not empty;
the publication text contains no email address or phone number.
The vacancy URL (Job URL)
One of Indeed's requirements is that every publication contains a working vacancy URL: a link to the vacancy page on your own website. You'll find this field in the publication, on the Administrative tab.
There are three ways to fill the vacancy URL:
Script (recommended): a short URL containing the publication ID that your website automatically redirects to the correct vacancy page.
Manually: the recruiter pastes the correct URL per publication. Only workable with a limited number of publications.
API: your web builder supplies the correct URL per publication via the Carerix API.
The setting for the script is at Settings → Attributes and fields → “jobUrl” field. Ask your web builder to make all Carerix publications reachable via a short URL that contains the publication ID. You'll find more technical details in the article ApplyURL.
Where do you see the applications?
Applications via Indeed come into Carerix automatically as a match, labelled with the source Indeed Apply. In both the candidate and the match file you can see straight away that the application came in via Indeed.
Which fields do we send to Indeed?
When publishing, Carerix sends the following data to Indeed. Below you'll find, per field, which data from Carerix is used.
From the vacancy and publication (body)
Field to Indeed | From Carerix |
| Publication title |
| Composed HTML text from the text blocks intro, company, vacancy, requirements and offer (HTML is kept, CSS is stripped) |
| Fixed: |
| Fixed: |
| Currency (e.g. EUR) |
| Minimum salary (in cents, × 100) |
| Maximum salary (in cents, × 100) |
| Salary period (HOUR, DAY, WEEK or MONTH) |
| Country of the vacancy or of the recruiter |
| City and postal code |
| Full work address (if available) |
| Empty (required field for Indeed, not yet used) |
Salary is only sent if “salary public” is on and the amounts are filled in.
Metadata
Field to Indeed | From Carerix |
| Name of the organisation |
| Publication name |
| Type of organisation (e.g. Staffing Agency) |
| Unique ID for the publication (appname:publication ID) |
| ID of the vacancy |
| ID of the vacancy for reuse (appname:vacancy ID) |
| Start date of the publication |
| URL to the vacancy on your own site |
| Number of open positions |
| Type of contact (contact, recruiter) |
| Name of the contact person |
| Email address |
| Phone number (optional, in E.164 format) |
| End date of the publication |
| Employment type (e.g. “prospect of a permanent contract”) |
| Vacancy category (e.g. “Engineering”) and the dynamic groups on the vacancy |
From the vacancy, the following are also sent: the agency name (agency name), branch (the branch 0 and branche1 fields) and function level (functionlevel2). From the publication: campaign (campaign). These fields are available to all customers.
Disposition data back to Indeed
For applications that came in via Indeed, Carerix sends status changes back to Indeed (for example “intake”, “rejected” or “hired”), together with a timestamp. This data is anonymised (only match IDs and timestamps) and concerns only Indeed applications. You can read more about this in the article Indeed Disposition Data.
Frequently asked questions (FAQ)
The Vacancy URL (Apply URL) field is empty.
Ask your web builder about the correct structure of your vacancy URL.
I have received the correct Job URL setting. Can I update the field in all existing publications in bulk?
No, that is not possible from within Carerix itself. Send your Customer Success Manager a request with the correct Job URL setting.
Need help?
Can't work it out, or don't see the Marketplace in your environment? Contact your application administrator or Carerix Support via the chat button in the bottom-right corner of your screen.