In Carerix you keep files of Candidates, Contacts and Companies. Every file in Carerix should be unique; if a candidate exists twice in the database, it will cause confusion.
Carerix will always try to prevent duplicate files by giving a notification when a 'possible duplicate' is detected.
More information below, broken down for each type of file.
Carerix checks for duplicate files when you create a new candidate. The following is considered as duplicate;
Last name + date of birth are the same
Zip-code + date of birth are the same
City + date of birth are the same
In these cases, the notification 'possible duplicate' is given.
Last name + zip-code + date of birth are the same
Social security id is the same
In these cases, Carerix assumes that it is the same candidate. No notification is given and Carerix will work with the existing candidate file.
More specific Carerix knows the following situations
Fill in the fields manually
You got the notification for a possible duplicate. If the candidate indeed is duplicate, select the duplicate candidate from the list. Carerix will combine both files.
Application through own-website (portal)
When a candidate applies through your own website, a new candidate file is created automatically. When this file is possible duplicate, an e-mail is sent with the code "web-dupwarn". Check if the file is duplicate and if it is, use 'Merge' to merge the duplicate into the original
Extraction with Textkernel
When you extract a CV with Textkernel, deduplication happens automatically.
When you do a bulk import, the duplication check is not carried out.
To prevent duplicate contacts, Carerix uses the following check:
You click [New] to create a new contact.
Next you need to select the company that the contact belongs to
Carerix shows you a page with the Contacts that already belong to that Company;
- If the contact already exists, select this contact and fill in the remaining information.
- If the contact does not exist, create a new contact.
To prevent duplicate companies, Carerix uses the following check
You click [New] to create a new company
You fill in the name of the company
Next, you see a list of Companies where the name looks like the name you filled in.
Check if the Company that you want to create is not in the list;
- If the company already exists, select this company and fill in the remaining information.
- If the company does not exist, create a new company