Features
The Carerix Agenda offers the following benefits:
Integration
Fast two-way synchronization with Google Calendar and Microsoft Outlook.
Video conferencing via Google Meet, and MS Teams
(Teams support currently in BETA)
Planning
"Find a time" - insight into the availability of colleagues
Support for recurring appointments
Cooperation
Visibility settings (private or public)
Adding Carerix resources (such as meeting rooms)
Communication
Automatic RSVP invitations via Google/Outlook
Support for Carerix email templates
File integration
"Meetings" tab for Candidate, Contact and Match
Carerix Calendar 1.0
Please note:
Are you using the Carerix Agenda 1.0 without active synchronization with Outlook or Google Calendar?
Then these meetings will no longer be displayed in your new Calendar.
They will remain visible in Carerix under the Activities tab (type: Appointment).
Also read this article about temporarily displaying the old and new calendars.
Current restrictions
Creating a meeting on behalf of a colleague.
Meetings scheduled through Microsoft's BookwithMe are visible in the attendees' calendar within Carerix, but they are not reflected in the organizer's Calendar. This is part of our ongoing roadmap for improvement.
Use as a standalone calendar (without synchronization)
Support for additional user roles
Agenda 1.0 field "status" (preliminary or definitive).
Changing your participation in past meetings.
Adding attachments to a meeting.
Synchronizing the same Google or Microsoft account with multiple Carerix applications.
Microsoft EAS type: This communication protocol is not fully supported. We therefore recommend using Microsoft's EWS (the most commonly used).
Connecting via an email alias. Always use your primary email address to connect to the Carerix Calendar.
Frequently asked questions
FAQ
Q: A meeting I created myself appears in the calendar as "not accepted." Therefore, the formatting of my meeting is transparent.
A : This problem occurs when the meeting was created in the classic Outlook version. The organizer's acceptance status is sometimes set to "No Reply."
Solution: Use the new Outlook version.
Q : When I try to add an MS Teams link, it asks for admin approval. What should I do?
A: You need approval from your Microsoft subscription administrator, who can be an internal administrator or an external IT vendor. There are two ways they can grant this approval:
1. Carerix User Method:
If the Microsoft administrator is a Carerix user, they can activate their calendar and create a meeting with a Teams link.
2. Azure Portal Method:
The Microsoft administrator goes to the Entra ID (Azure) Portal , "Manage Entra ID," and then "Apps" to add the necessary permissions for "Carerix MS Teams."
See also https://support.nylas.com/hc/en-us/articles/4508306123421-Microsoft-Office-365-Admin-Approval
Q: Will my own email templates still work with the Calendar?
A: Yes, you can access the email templates using the envelope icon at the bottom right of the appointment.
Q: I can't select email templates in my meeting
A : Email templates can only be used for non-recurring appointments of which you are the organizer.
If you are the organizer, it is a normal (single) appointment, and you don't see an envelope at the bottom right, ask your admin if email templates have been set up in Carerix (via Templates -> Email Templates, choose entity: Activity.Appointment).
Q : Can you stop RSVP emails (invitation emails that Google/Microsoft sends automatically)?
A: No, that is not currently possible.
Q : Can I create a meeting on behalf of a colleague's account?
A: No, that is not possible
Q: Will my Carerix triggers and Activity Reports (based on the meeting activity type) continue to work?
A: Yes. For every non-recurring appointment, an Activity is automatically saved in the Carerix database. This ensures that triggers and Activity Reports continue to function correctly.
Known issues & roadmap
When creating a ALL day event for Multiple days, the last day is deleted after saving event.
In editing mode, Outlook displays meetings in "Coordinated Universal Time" (UTC). This can result in a 2-hour time difference from European time (UTC+2). This only applies in editing mode.
When creating a meeting in the classic version of Outlook, the organizer's attendee status is not automatically set to "YES"; instead, it remains as "NOREPLY". Consequently, these meetings are displayed in Carerix with a 'transparent' color rather than blue.
See Resources in Calendar overview
Field "hide attendee list"
Sync meetings created via Microsofts BookwithMe for organizer
Update synchronization time to near-realtime (expected September)
Technical explanation:
The old (standalone) and new (linked) calendars are technically different. Email templates, triggers, and/or activity reports will continue to work with the new calendar. Here's how it works:
Recruiter creates or changes a meeting in Carerix
Carerix shows the meeting (status: In progress)
Carerix sends a request to Microsoft or Google
The provider confirms the creation (usually within 10–30 seconds)
Carerix shows status: Synchronization successful
An Activity (“crtodo”) is created in the background
This Activity is visible under the Activities tab (read-only)
Email templates, triggers and Activity Reports function based on the Activity created (step 6).
Would you like to upgrade to the new Carerix Agenda?
Follow this step-by-step plan: Upgrade the Carerix Agenda.